Executive Admin

Job Title: Executive Admin

Business Name: Conant Construction LLC

Overview

The Executive Administrator will play a pivotal role in supporting the leadership team, administrative operations, and ensuring efficient integration of project management systems. This position requires a highly organized and proactive professional with strong technical, communication, and interpersonal skills. Responsibilities will span software integration, HR support, data management, and executive-level administrative functions.

Essential Functions & Responsibilities

 Lead the implementation and integration of new project management software, ensuring

effective adoption across all roles.

 Provide executive-level administrative support, including scheduling, correspondence,meeting preparation, and documentation.

 Enter, track, and maintain accurate data across company systems, ensuring consistency and reliability of information.

 Support HR functions such as employee onboarding, benefits administration, compliance tracking, and maintaining personnel files.

 Assist in developing, implementing, and monitoring company policies, procedures, and

internal communications.

 Coordinate company events, training sessions, and executive meetings.

 Prepare reports, presentations, and other executive-level deliverables for leadership review.

 Liaise between executives, staff, and external stakeholders, maintaining professionalism and confidentiality at all times.

 Monitor project tracking systems, workflows, and schedules to provide updates to leadership.

 Identify opportunities for efficiency improvements within administrative and operational

 Manage project budgets, monitor job costs, and track profitability.

 Develop and maintain annual budgets, forecasts, and cash flow projections.

 Collaborate with project managers and senior leadership to align financial goals with operational objectives.

 Improve financial processes, internal controls, and reporting systems.

 Monitor project costs and financial performance, identifying potential risks and opportunities.

 Stay updated with industry trends and best practices in construction administration and HR.

 Ensure accurate and timely reporting on the financial activities of individual projects.

 Identify opportunities for cost savings without impairing long-term financial health.

 Collaborate effectively with team members to contribute to an exceptional customer experience.

 Perform other duties as assigned to support company leadership and business needs.

Supervisory Responsibilities

This position may have supervisory responsibilities.

Placement Criteria

 Bachelor's degree in Business Administration, Management, or related field preferred but not required.

 3+ years of experience in executive administration, office management, or project coordination; construction industry experience a plus.

 Strong technical aptitude with project management software, Microsoft Office Suite, and adaptability to company-specific systems.

 Knowledge of HR processes, employment policies, and regulatory compliance preferred.

 Excellent organizational, time management, and problem-solving skills.

 Exceptional written and verbal communication abilities, both internal and external.

 Proven ability to handle sensitive information with discretion.

 Strong interpersonal skills with the ability to work effectively across all levels of the organization.

 Ability to prioritize tasks, work independently, and meet deadlines.

Performance Expectations

All employees are expected to:

 Provide excellent customer support to clients, vendors, and colleagues.

 Communicate effectively both verbally and in writing.

 Maintain professionalism in behavior, appearance, and interactions.

 Handle sensitive company information with strict confidentiality.

 Exhibit a willingness to learn, problem-solve, and assist team members.

 Actively participate in company initiatives and goals.

 These qualities are evaluated as key performance indicators during employee

appraisals.

Physical Demands

 Regularly required to sit, talk, and hear.

 Frequently required to use hands for tasks and reach with arms.

 Occasionally required to stand, walk, and drive.

 Ability to lift and/or move up to 25 pounds.

 Must be able to travel, sometimes on short notice.

*This job description is intended to outline the general nature and level of work performed in this role. It is not an exhaustive list of all responsibilities, duties, and skills required. Responsibilities may evolve based on business needs.